Llyfr o Cyfraith

RED OAK GROVE, ADF

BYLAWS

as of: September 7, 2015


 ==============================================================

Revision Summary

Proposed August 17, 2004

Adopted September 20, 2004

5th Revision: September 7, 2015

=============================================================

PREAMBLE:

Ár nDraíocht Féin: A Druid Fellowship, Inc., also known as "ADF", is a Neopagan Druidic religion based on the beliefs and practices of the ancient Indo-Europeans, adapted to the needs and sensibilities of modern people. We are a nonprofit religious, scientific, educational, artistic, and charitable corporation, organized to practice the full spectrum of legal activities practiced by any religious organization.

 

As we define it, Neopagan Druidism is a polytheistic, nonsexist, nonracist, scientific, holistic, and ecologically oriented faith. We are dedicated to the preservation of our Holy Mother Earth, the full achievement of human potential, the revival of the worship of the Gods in a modern context, and the creation of a world of peace, love, freedom, health, and prosperity for all beings.

 

The following Bylaws are intended to help us achieve these ideals and all future Bylaws and amendments shall be similarly intended.

 

GROVE PURPOSE

Red Oak Grove, ADF shall serve the spiritual needs of our communities through public Druidic ritual and religious support, including counseling, blessing, advising, and environmental activism.

Red Oak Grove shall be a local congregation of Ár nDraíocht Féin, A Druid Fellowship, Inc., and shall follow the ADF Bylaws (as amended).

Red Oak Grove is oriented primarily toward the Celtic pantheon of deities but welcomes and honors other names of the Divine that may be invoked in our Rituals.

Red Oak Grove shall provide open public worship at all of the eight High Holidays.

Red Oak Grove shall strive to perform at least one public service project during each quarter of the year.

The official mailing address of Red Oak Grove shall be: 9 Cooks Mill Ct., Mt Laurel, NJ 08054.

 

CALENDAR

Red Oak Grove shall observe the eight High Holidays of the modern Neopagan calendar. For legal purposes, each High Holiday shall commence at sunset on the days preceding the following dates:

Calan Gaeaf (Samhain) - November 1

Alban Arthan (Yule) - December 21

Canol Gaeaf (Imbolc) - February 1

Alban Eilir (Eostre) - March 21

Calan Mai (Beltane) - May 1

Alban Hefin (Litha) - June 21

Calan Awst (Lughnasadh) - August 1

Alban Elfed (Mabon) - September 21

 

For ceremonial purposes each High Holiday may be celebrated upon either the legal date, the astronomical date, or upon a date within 14 days thereof, mutually convenient to the participants of the particular celebration involved.

 

In addition, Red Oak Grove may honor other holidays as agreed upon by the Grove Members.

 

The fiscal year of Red Oak Grove shall run from January 1st through December 31st.

 

CATEGORIES OF MEMBERSHIP

Red Oak Grove recognizes the following Categories of Membership and the attendant rights, expectations, and obligations that are appropriate to each, where:

 

Rights are defined as that to which a Member of a particular category is entitled and which he/she may not be denied as long as he/she remains a Member of this category.

 

Expectations are defined as actions which a Member is encouraged to take, but the failure of which will not incur a penalty.

 

Obligations are defined as actions that a Member is required to take, and the failure of which to perform may incur penalties, up to and including loss of Membership.

 

Gwestai - Guest category.

Rights:

To attend public Rituals and other public Grove events

To participate Participation in the Praise Offering part of the Ritual

To be treated with respect and have questions answered

To request Cyfaill Membership status, if desired.

Expectations:

To offer a small donation of money and/or food at Grove events.

Obligations:

To be polite and respectful.

Cyfaill - Friend category.

To become a Cyfaill a Gwesti must:

Send a completed Cyfaill Request letter to the Council of Leaders

Be approved by the Council of Leaders

Pay Cyfaill dues in advance to the next Solstice ($3/month) +1 year

Participate in a Cyfaill Joining Ceremony

Rights: Cyfaill shall have all the rights of a Gwestai, plus the following:

To have their 1st year ADF membership dues paid for by the Grove, unless they are already an ADF member when they join ROG

To attend private Cyfaill-only rituals

To attend Lore meetings

To attend Business meetings

To have membership to the ROG Library

To participate in all parts of the Ritual contingent on the approval of the Pen Offeiriad

To request Tylwyth Membership status, if desired

Expectations:

To learn more about Druidry and Red Oak Grove

To offer a small donation of money and/or food at Grove events.

Obligations:

Faithfulness to one’s Cyfaill Oath.

Payment of annual Cyfaill dues of $36, in advance

If one’s Cyfaill Membership lapses for a period more than three months, the Membership is suspended.

 

Tylwyth - Kin, Family category.

To become a Tylwyth a Cyfaill must:

Send a completed Tylwyth Request Letter to the Council of Leaders

Be approved by 2/3rd of the votes cast by all Tylwyth

Pay Tylwyth dues in advance to the next Solstice ($5/month) +1 year

Participate in a Tylwyth Joining Ceremony.

Rights: Tylwyth shall have all the rights of a Cyfaill, plus the following:

To vote in Grove elections and referenda

To run for Red Oak Grove offices and leadership positions

To call any of the decisions of the Council of Leaders to a referendum

To attend private Tylwyth-only rituals

Expectations:

To cast votes in all Grove elections and referenda

To complete the ADF Dedicants Program

To participate in the ADF Study Program

Obligations:

Faithfulness to one’s Tylwyth Oath

Attendance of at least 50% of ROG events over the year

To participate in Rituals upon request by the Pen Offeiriad

Payment of annual Tylwyth dues of $60, in advance

To remain a paid-up Member of ADF, and take over the payment of ADF dues.

If one’s Tylwyth Membership lapses for a period more than three months, the Membership is suspended.

Gwaharddedig - Banished category

To become Banished, a Gwesti, Cyfaill or Tylwyth must be proclaimed as such:

In the case of a non-Leader: by unanimous decision of the Council of
       Leaders, or by 2/3rds of the votes cast by all Tylwyth.

In the case of a current Leader: by 2/3rds of the votes cast by all Tylwyth
      and the approval of the other two Leaders.

Rights:

None

Expectations

None

Obligations:

To refrain from attending Red Oak Grove gatherings.

 

SPECIAL CIRCUMSTANCES MEMBERSHIPS

If the three Leaders agree unanimously, they may modify or waive any Rights, and/or Expectations and/or Obligations of the Cyfaill or Tylwyth membership of a specific member for the duration of one year. The member must request the waiver in writing and must re-request it annually, or it is automatically nullified at the end of the year.

 

CHANGING MEMBERSHIP CATEGORIES

If the three Leaders agree unanimously, they may change a member’s Membership status, voting rights, subscription to Grove mailing lists and other Membership benefits.

 

VOTING MEMBERS

All Tylwyth shall be considered voting Members of the Grove if their dues are paid in full.

For the purposes of Leaders elections and referenda, each Tylwyth shall have one vote for every year that they have had continuous Tylwyth Membership, or one vote for each vote in ADF they have, whichever is greater, up to a maximum of 10 votes.  These votes will be available to the voting Member during the year in which they are earned (i.e.: one vote during first year, two votes during second year, etc.).

For the purposes of over-riding the decisions of the Council of Leaders, each Tylwyth shall have one and only one vote.

The results of any election or vote shall be calculated upon the basis of the total votes cast.

 

When a vote is called, its announcement discussion and Nominations will take place on the Cyfaill email list. Nominations will be open for a period of nine days after the vote is called.

 

Voting will take place immediately following the Nomination period with the voting period to be open for nine days. 

For Leader elections: votes shall be sent to the two Leaders not being elected,

For all other elections votes shall be posted to the Tylwyth mailing list.

 

For a vote to be valid, at least 2/3rds of the total available votes must be cast within the official voting period.

 

The casting of votes through email and in person shall be permitted in Leadership Council elections and referenda.

 

ANNUAL MEETING

The Annual Meeting of Red Oak Grove shall be held at the Calan Awst event.

 

The purpose of the Annual Meeting shall be the election of one of the Leaders and the presentation of the State of the Grove Address by the Leaders in office at the time of the Annual Meeting. The yearly State of the Grove address will contain a summary of activities relevant to each Leader’s position, followed by a discussion or critique of the State of the Grove by the Membership.

 

THE COUNCIL OF LEADERS

The Council of Leaders will consist of three Leaders of equal rank:

 

 Pen Offeiriad – Senior Druid and Spiritual Leader
Shall be the person primarily responsible for the following:

Setting the liturgical calendar for the Grove

Conducting rituals and religious services

Conducting handfastings, memorial services and other rites of passage

Maintaining the practice of Awen o’ Duwiau

Supervising the Crefyddion and their Offeiriadion

Appointing Offices and assistants as needed, for example, Grove Liturgist, Grove Bard, Grove Seer, etc.

Acting in the role of President, for legal purposes

Acting in the role of Senior Druid, for ADF purposes.

Pursewarden

Shall be the person primarily responsible for the following:

Keeping the Grove’s money and proper records of it

Appointing Offices and assistants as needed, for example, Registrar, etc.

Acting in the role of Treasurer, for legal purposes

 

Pen Athro – Head Teacher and Educational Leader
Shall be the person primarily responsible for the following:

Continuing education of the Grove Members

Encouraging and supervising work on the ADF Dedicants Program, Study Program, Clergy Training Program, and other educational programs developed within ADF or the Grove

Briefing Gwesti and visitors and answering their questions

Promoting the use of Welsh language within the Grove

Keeping records of Grove activities, including omens, votes, attendance, etc.

Communications, including Website, email lists and newsletter

Compiling and submitting all Grove reports as required by ADF

Appointing Offices and assistants as needed, for example, Webmaster, Chronicler, Lore Meeting teachers, etc.

Acting in the role of Secretary, for legal purposes

Acting in the role of Scribe, for ADF purposes.

 

The Council of Leaders, working together, shall be responsible for all of the above and shall accomplish those duties by regular meetings, phone calls, and email communications. Any Member of the Council of Leaders may call a meeting or initiate a discussion on any point, at any time. The other Leaders shall make every effort to attend and contribute to the meeting.

When the Council of Leaders makes decisions, each Leader shall have one vote.

At least two out of three Leaders must agree on every decision.

The Council of Leaders shall record any ongoing actions and decisions in the Book of Customs.

The usual term of office for each position shall be three years, with one Leader being elected each year:

The Pen Offeiriad shall be elected in 2004 and every 3 years thereafter.

The Pennaeth shall be elected in 2005 and every 3 years thereafter.

The Pen Athro shall be elected in 2006 and every 3 years thereafter.

Initial Council of Leaders

The initial Council of Leaders shall be elected in 2004.

The term for the first Pennaeth shall be 1 year.

The term for the first Pen Athro shall be 2 years.

 

ELECTION OF LEADERS

A Leader election shall be held at the Annual Meeting, or whenever a Leader resigns.  The call for Nominations should go out at least 18 days before the Annual Meeting, so the voting can conclude at that time.

Any Tylwyth may nominate themselves or another Tylwyth to run for a Leadership position.

If a current Leader runs for a different Leadership position and wins the election, they must resign their current term at the next Calan Gaeaf, and a Special Leader Election shall be held as soon as possible to fill their old position for the remainder of their term.

 

The candidate receiving the most votes is the winner. In case of a tie, the other two Leaders shall choose.

 

The term for newly elected Leaders shall begin at Calan Gaeaf.

 

If a Leader resigns, a Special Election should be held as soon as possible.

 

Special Elections may be held by nomination and voting by email, under the rules of Article VI above.

 

 

FINANCIAL RECORDS

A. All Members of Red Oak Grove are entitled to see the Grove accounting records, to be made available by the Pursewarden. Profit-and-loss statements and other similar reports will be regularly available. An Annual Report must be compiled at the end of each year.

 

MEMBERSHIP DUES AND ALLOCATIONS

Cyfaill and Tylwyth of Red Oak Grove shall contribute dues as described in ARTICLE III. The amount of the dues shall be reviewed at the Annual Meeting and approved by a majority of the voting Members.

 

Dues may be waived under special circumstances upon approval by the Council of Leaders.

 

The Council of Leaders shall approve and allocate funds for Grove events, activities, equipment, supplies, and donations to other nonprofit groups.

 

CREATION OF SUBGROUPS

The Council of Leaders can approve the formation or dissolution of subgroups for religious practice, study, fellowship, and other activities, as seems appropriate.

 

DISCRIMINATION

The Council of Leaders shall make diligent but reasonable efforts to ensure that Membership and rank in Red Oak Grove and participation in any of its activities or programs shall not be denied to any person on the basis of race, ancestry, color, physical disability, age, gender, or affectional orientation.

 

The Council of Leaders may exclude from participation any individuals who have demonstrated instances of disruptive behavior and/or communications.

 

AMENDMENTS

These Bylaws may be amended by a unanimous vote of the Council of Leaders, or failing that, a 2/3rd vote of the Tylwyth.

A summary of amendments must be recorded at the beginning of these Bylaws and  the complete Revision History recorded at the end of these Bylaws.

NONPROFIT NATURE OF THE CORPORATION

Red Oak Grove, ADF is organized exclusively for charitable religious, educational, and scientific purposes, including for such purposes the making of distributions to organizations that qualify as exempt organizations under section 501(c)3 of the Interval Revenue Code or a corresponding section of any future federal tax code.

 

No part of the net earnings of the Corporation shall inure to the benefit of, or be distributable to, its Members, directors, officers, leaders, or other private persons, except that the Corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article I of these Bylaws.

 

No substantial part of the activities of the Corporation shall be the carrying on of propaganda, or otherwise attempting, to influence legislation; and the Corporation shall not participate in, or intervene in (including the publishing or distribution of statements), any political campaign on behalf of any candidate for public office.

 

Notwithstanding any other provisions of these Bylaws, this Corporation shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes of this Corporation.

 

Upon the dissolution of this Corporation, the Council of Leaders shall, after paying or making provision for the payment of all the liabilities of the Corporation, dispose of all the assets of the Corporation exclusively for the purposes of the Corporation in such manner, or to such organization or organizations organized and operated exclusively for Neopagan religious, educational, or charitable purposes, as shall at that time qualify as an exempt organization or organizations under section 501(c)(3) of the Internal Revenue Code of 1954 as revised (or the corresponding provision of any future United States Internal Revenue Law), as the Council of Leaders shall determine.

 

Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the Corporation is then located, exclusively for such purposes or to such Neopagan organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.